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DealerTeam

Financial Force

Financial Force
Learn about the integration between DealerTeam and Financial Force

This guide contains documentation related to Financial Force Accounting Extension Package for use with DealerTeam's Platform.  Financial Force Accounting can bet setup and used as an accounting solution on the DealerTeam Platform.  This Topic will help you understand how to setup and configure Financial Force Accounting to work with DealerTeam. 

Please follow the learning path below for step by step instructions.

Setting up Financial Force
Learning path to setup Financial Force Accounting to work with DealerTeam
Pages: 5

Prerequisites

Your Organization must have the following Packages installed.  You can check what packages are installed in your organization by viewing Setup -> Installed Packages.

  • DealerTeam Platform - v.1.534 or above
  • Financial Force Accoutning  -  v.12.5 or above

Profile Requirements

Users who will be managing the configuration records for the DTFFA Integration Package are required to have the following access rights.

Object Read Create Update Delete
Location X   X  
Standard Operation Codes X   X  
Location Accounting Settings X X X X
Service Accounting Settings X X X X

Transaction Interface

This table indicates how each DealerTeam transaction interfaces with FinancialForce

Scenario Department Profile DT Objects FF Objects Notes
Sale of service and parts to a customer Service Service Advisor Service Repair Order
Parts Inventory
Cashier
Journal
Transaction
Chart of Accounts
Dimension 1
On all transactions Dim1 is setup to represent the physical location.
Service of vehicle owned by Dealership Service Service Advisor Service Repair Order
Parts Inventory
Cashier
Vehicle Inventory
Journal
Transaction
Chart of Accounts
Dimension 1
If there is a balance due that is not satisfied it is being setup as an A/R transaction in FF, this is not done via Sales Invoice however.
Purchase shop supplies Service Service Advisor Purchase Order Journal
Transaction
Chart of Accounts
Payable Invoice
Dimension 1
 
Purchase Parts Service Service Advisor Purchase Order
Parts Inventory
Journal
Transaction
Chart of Accounts
Payable Invoice
Dimension 1
 
Purchase Order for sublet work on a vehicle Service Service Advisor Service Repair Order
Vehicle Inventory (Optional)
Purchase Order
Journal
Transaction
Chart of Accounts
Payable Invoice
Dimension 1
 
Sale of a vehicle on Credit terms or outright purchase (Cash purchase) Sales Sales Manager Deal
After Market (Equipment)
Financial Institution (Lender)
Deferred Payments (Lender or Customer)
Journal
Transaction
Chart of Accounts
Dimension 1
 
Sale of Equipment Only Sales Sales Manager Deal
After Market (Equipment)
Financial Institution (Lender)
Deferred Payments (Lender or Customer)
Journal
Transaction
Chart of Accounts
Dimension 1
 
Purchase of Vehicle for Inventory Sales Inventory manager Vehicle Inventory
Purchase Order
Journal
Transaction
Chart of Accounts
Payable Invoice
Dimension 1
 
Rental of vehicle to customer Sales Sales Manager Rental Journal
Transaction
Chart of Accounts
Dimension 1
 
Receiving money on Transactions All Departments Service Advisor
Sales Administrator
  Cash Matching Admins at the store level are performing cash matching when money is received. They click the POST button in DealerTeam. This commits the transaction to the General Ledger. At that time they use the FF Cash Matching screen to balance their receipts.
Controlling the parts inventory, by making perpetual adjustments. Parts Parts Manager Parts Inventory
Parts Master
General Ledger
Dimension 1
Balancing the value of the on hand inventory with the GL Account# represnting the inventory, typically 1200
Performing Physical Inventory Parts Parts Manager / Office Manager Parts Inventory, Parts Physical Inventory General Ledger
Dimension 1

Once a physical inventory is completed a general ledger entry to balance the asset account is created to match the perpetual side.

Cash/Payment Receipting All Departments Store Admin Cashier Cash EntryGeneral Ledger
Dimension 1
 
Changing a Parts Cost          
Changing of Vehicle Cost Sales/Inventory   Vehicle Inventory Journal Ensure that the Journal entries are driving vehicle costs to the inventory
Post the Purchase Order (Vehicle) due to $0 Sales/Inventory   Purchase Order  

When closing out a Vehicle PO the amount is 0, and thus is preventing a posting (Final)