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Parts Physical Inventory Management

Step 1: Parts Physical Inventory tab

(1) From the App Launcher, (2) enter Parts Physical Inventory then (3) click Parts Physical Inventory.

Click App Launcher, Parts Physical Inventory Management.png


After the Parts Physical Inventory tab is open, click the New button. Create New Parts Physical Inventory, Parts Physical Inventory Management.png


Step 2: Choose the Location

Look up and choose the store location where the physical parts audit will be preformed.

Type the Location, or Click the search icon to open a lookup and display recently viewed locations. After choosing the desired location, click the New Parts Physical Inventory button.  

search for the location and click New Parts Physical Inventory


The system will begin to batch process the new physical inventory report for the selected store location. Wait for the status to change to completed, indicated by the green 100%.   

Click on Go To Parts Physical button.

Status will change to complete when the new physical inventory report has ben complete. Click on Go To Parts Physical button.



Step 3: Print Count Sheets

Click on the Print Count Sheets button.

Click on Print Count Sheets button to create count sheets.


The Count Sheets will print out your inventory by Part Number and Description with the option of two separate fields for First Counter and a Second Counter. Use this sheet when physically counting inventory to record the actual count of each Part.  

The Count sheets will print out your inventory by part number and description with the option of two separate fields for counter one and a counter two. This is when you count your inventory and put in the actual count of your parts on the count sheet. 


When the parts counts is complete, Click on the Enter Counts button.


To enter the counts, click on the Enter Counts button


Enter the actual count recorded on the Count Sheet in the Count box, along with any notes in the Notes box. The data entered will be transferred to this inventory variance report.  

Click Save after entering all counts. 

Enter the actual count in the Count box and any notes in the Notes box to be transferred to this inventory report.  



Optional Step 3: Use of a Scanner  

When using an optional Barcode Scanner, click on the Scan Counts button.


When using a Barcode Scanner with a laptop or pad click on Scan Counts.


When the Barcode is scanned it will show the Part Number and a Description of the part.  Add the Unit Count and press Enter.  

This will generate the count on the inventory report. 



Scan the next part and repeat this process until all parts on-hand have been counted.  


Scan next part and repeat this process till all parts have been counted.  

Step 4: Run a Variance Report


After the on-hand counts have been saved, Click on the Variance Report button.

After the counts have been saved click on the Variance Report button.


The variance report will display 5 variables:

  • Total Inventory Value 
  • Number of Parts 
  • Dealer NET Variance 
  • LIFO/FIFO Variance 
  • Total Unit Variance  


The variance report will show the total inventory value, number of parts in inventory, dealer net variance, LIFO/FIFO variance and the total of the unit variance.

Displayed below the variance report is a break down of the Unit Variance. Each part listed will include the MFG Part Number and Description, along with the Net, LIFO/FIFO Value, On Hand, Total Count, and Variance Count positive or negative. 

When satisfied with the Counts and the Variance Report, click the Complete button. 

After satisfied with the count and the variance click complete button. 

A final summary for Outstanding Variance provides one last chance to review the inventory audit before the system updates your physical inventory and post the results.

Click the Complete Physical button.    


complete physical - post to inventory button


After completing the Parts Physical Inventory your on-hand parts will automatically adjust. It will change the physical value of those parts according to the Variance Report that was generated.